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Mailboxes are often very large and can easily be pared down by employing built-in Outlook archiving tools. Complete the steps below to archive messages for the old account prior to starting the migration procedure below.

1. Open Outlook on the PC used by the individual you would like to migrate.
2. Go Tools>Options…
3. Select the Other tab.
4. Click AutoArchive…
5. Configure the AutoArchive settings using the sample below:
   
   
   
   
6. Click Ok to close the dialog box.
7. Click Ok to exit the options menu.
8. Go to File>Archive…
9. Choose the option Archive all folders according to their AutoArchive settings and click Ok.
10. After a few moments the archive process will begin and show a status in the lower right corner of the Outlook window. Wait for the process to complete and then continue to the next section.